TroopBooth turns the sign up sheet, the case ledger and the money envelope into one screen you can read in a grocery store parking lot. Volunteer leaders in 31 states run their whole cookie and popcorn season on it, from first pickup to final deposit.
You volunteered to lead a troop, not to run a small distribution business out of your minivan. Here is where the hours and the dollars go when the season is tracked on paper and in group texts.
A booth chair hands you six locations and eighteen time blocks. Three of them sit empty because the sign up sheet lived in a text thread that scrolled past bedtime, and an empty Saturday morning booth at a hardware store is roughly 140 boxes you will not sell.
About $560 in lost booth salesTwelve boxes to a case, thirty six cases across eleven families, and no signature anywhere. By March you are certain someone has an extra case of Thin Mints in a garage and nobody can tell you which garage.
Two lost cases equals $144 owedCash in a sandwich bag, a check from a grandmother, three payment app screenshots and one parent who swears she paid you at the pack meeting. Reconciling that against the council invoice takes a full weekend and a lot of goodwill.
14 hours of unpaid admin per seasonTwo families still owe money, you have no dated record of what they took, and you are the one who has to ask. Most leaders quietly cover the gap themselves rather than have the conversation twice.
$180 average leader out of pocketNothing here asks a parent to download an app or make an account. She taps a link, she picks a shift, she sees what her family owes.
Paste your member list from whatever spreadsheet your council sent, then add booth locations, dates and how many sellers each slot needs. Import a council CSV if you have one and skip the typing.
Parents claim shifts from a phone with no login. Slots close themselves when they are full, and a reminder goes out two days before with the address, the start time and the cash box handoff.
Every pickup and return is timestamped against a family with a signature on the screen. Booth inventory is its own ledger, so the cases you carry to a storefront never get confused with a girl's initial order.
Log cash, checks and app payments as they arrive. TroopBooth matches the money against cases moved, flags the difference and emails each family a one page statement she can read without calling you.
Built from three seasons of sitting with cookie chairs, service unit managers and the volunteers who end up holding the cash box.
Every location, block and seller count on one board that parents can claim from a phone in seconds. Slots lock when full, waitlists roll forward automatically, and a leader can swap two families without retyping anything.
Cases in, cases out, cases returned, all signed and timestamped against one family. Run a variance report at any hour and see exactly which roster line does not balance, down to the individual box.
Close a booth in under two minutes: starting float, boxes sold, cash counted, card app total. Anything that does not match is flagged the same day rather than surfacing three weeks later against a council invoice.
Each family gets a one page statement showing cases taken, booth credit earned, money paid and money owed. It ends the reply all thread, and it means nobody has to take your word for the arithmetic.
Shift reminders, pickup windows and payment nudges send themselves by text and email on the schedule you set. You approve the wording once in January and stop being the person who nags in March.
One button produces the reconciliation your service unit asks for, in the column order your council publishes, plus PDFs of every signed family statement. Handing over the paperwork stops being a Sunday afternoon project.
Measured across 1,340 seasons run on TroopBooth between 2023 and 2026, compared against what the same leaders reported for their previous paper season.
Because parents claim shifts from a link instead of a text thread, and the board reopens a slot the moment somebody drops. Empty Saturday storefronts fall from three per season to fewer than one.
The saving is almost entirely in money collection and case chasing. Leaders who used to spend two weekends reconciling report closing the books in a single evening with the variance report open.
Signed pickups and same day booth closes mean the shortfall is caught while somebody still remembers the afternoon. Troops that used to write off a case or two now finish the season square.
The export lands in the format your service unit wants, so nothing bounces back for reformatting. Most troops submit their final paperwork the week the season closes instead of the week after the deadline.
All three lead troops that sell between 1,800 and 9,000 packages a season, and all three used to keep the whole thing in a binder.
My first year I covered $210 out of my own checking account because I could not prove who had what. Last season every case had a signature on it and I closed out to the dollar. My co leader cried a little.
I manage nineteen troops and I used to chase booth reports until April. Now I open one screen on Sunday night and see which units are behind on money and which have unclaimed shifts. That is the whole job.
The parent statement changed the tone of the whole season. Nobody argues with a dated list of what her daughter picked up. I have not had a single uncomfortable payment conversation in two years.
Turn it on in December, turn it off in April. Every plan is billed monthly in US dollars and can be cancelled at any time, with no season long commitment.
$15 per month
One troop, one leader and a co leader, up to 40 members on the roster.
$39 per month
Up to 25 troops under one service unit, with a shared booth calendar.
$89 per month
Councils and multi unit programs running more than 25 troops.
All three plans are billed monthly in USD and can be cancelled at any time. Your season archive stays downloadable for twelve months after you stop paying.
The product follows the shape of a real product program year, so nothing important lands on you in the same week as everything else.
Import the roster, set the price per package your council published, and load the booth locations as soon as your unit assigns them. Send the parent kickoff link and let families claim their first shifts before the holidays swallow everyone's attention.
Record the initial order per member, then run pickup day off a phone: each family signs on the screen for the cases she takes and the count updates in front of her. Nothing is written on a clipboard and typed up later.
Shifts fill, reminders send themselves, and each booth closes with a two minute count of float, boxes and card app totals. Case transfers between families take one tap and keep the signature trail intact.
Log cash, checks and app payments against the family who owes them. The variance report shows exactly which line does not balance, and the parent statements go out with a due date so you never have to send the awkward second reminder yourself.
Export the season packet in the column order your service unit asks for, attach the signed family statements, and file it. Troops report submitting final paperwork six days earlier than they did on paper.
The archive keeps which booth locations actually sold, which time blocks filled and which ones you should trade away. When your unit assigns storefronts again, you argue with numbers instead of memory.
If something here is not covered, write to the address under the form and you will get a real reply from the person who builds it.
One Troop is $15 per month, Service Unit is $39 per month and Council Support is $89 per month. Every plan is billed monthly in US dollars and you can cancel any time from the account screen. Many troops turn the subscription on in December and off in April, which is why we never ask for an annual commitment. Your booth history, case ledgers and balance sheets stay exportable after you cancel.
Most leaders finish setup in about forty minutes on a weeknight. You paste your roster from a spreadsheet, enter the case price your council set, and add the booth locations and time blocks your cookie chair assigned you. Parents get a signup link by text or email and start claiming shifts the same evening. If your council publishes booth slots as a CSV, we import them and you skip the typing entirely.
A parent sees only her own family's ledger: cases picked up, cases returned, booth credit earned and money owed. Leaders and the co leader you designate see the whole troop. We do not sell data, we run no advertising trackers, and no child's last name is required anywhere in the product. Records are stored in the United States and you can delete a family's record permanently the moment the season closes.
TroopBooth sits alongside the council system rather than replacing it. You export your initial order and booth assignments as CSV and import them here in two clicks, then export your final reconciliation in the column order your council expects. Digital order links from the national platforms can be pasted per member so online sales land in the same ledger. We update the export templates each fall as councils change their forms.
You keep access until the end of the month you already paid for, and nothing is deleted on cancellation day. Before you go, download the season packet: booth roster, per member case ledger, payment log and the signed parent balance sheets, all as PDF and CSV. If you come back next January your archive is still there under the same troop number. There is no cancellation fee and no phone call required.
Four hundred boxes is still eighty dollars of variance if two families lose track of a case each. The One Troop plan was built for exactly that size: one leader, one co leader, one roster and a booth calendar you can read on your phone in a parking lot. Small troops usually spend the most time on money collection because everything lives in text threads. If it saves you two evenings of chasing envelopes, it has paid for the whole season.
Permit rules, inventory models, money routines and real numbers from the booth, written for the volunteer who signed up to lead and inherited the paperwork.
Twenty five minutes on a video call, your roster and your council's price per package, and you will leave with a working shift board. No sales script, no slide deck.
No newsletter, no sales sequence, no calls unless you ask for one. If email suits your booth season better, send a note to jimenezjulien42@gmail.com and a troop leader on our side will answer.
